Executive Assistant
Brunswick Group
Please submit all resumes and expressions of interest to Nicholas Behringer, Director, Talent Acquisition at nbehringer@brunswickgroup.com.
About Brunswick
Brunswick is a strategic advisory firm focused on critical issues. Our purpose is to help the great value-creating organizations of the world play a more successful role in society. We advise on critical issues at the center of business, politics and society, and help our clients – the leaders of large, complex organizations – understand and navigate these interconnected worlds.
Brunswick is one firm globally, operating as a single profit center. This allows us to respond seamlessly and effectively to clients’ needs wherever they are in the world. Founded in London in 1987, Brunswick’s global partnership has grown organically to 27 offices in 18 countries. We began as a M&A and financial communications firm and, over time, expanded our capabilities and expertise to crisis communications and communications on other business critical issues. We invested in new offices, sectors and a wider variety of offers for clients such as public and regulatory affairs, major litigation, business and society, cyber, employee engagement and digital. Our in-house creative agency, Brunswick Creative, delivers creative, visual content for clients.
Our CEO is Neal Wolin, based in Washington, D.C. Our Chairman is Sir Alan Parker, based in London.
Brunswick’s Japan Business
Brunswick has been advising on Japan-related issues for over a decade and today has a team of Japan specialists which spans Asia, Europe and the Americas. The firm helps many of Japan’s leading businesses to navigate critical situations such as crisis, M&A, activist campaigns, restructuring and litigation, including engaging effectively with institutional investors, regulators, the media, employees, shareholder activists, NGOs and other key audiences. Brunswick also helps many multi-national corporates to engage effectively in high-stakes situations with key audiences and stakeholders in Japan. Brunswick formally opened its Tokyo office in 2020. Today, the global team comprises more than 15 multi-lingual, Japan specialists with diverse backgrounds who provide seamless, around-the-clock advice and support for clients in intense situations.
The Opportunity
The Executive Assistant position at Brunswick Group requires a highly organized, proactive and collaborative individual. In this role, you will provide excellent administrative support to our Directors and Partners and to range of client and internal projects.
You will work closely with our Office Manager and regional business services teams (ie. Finance, HR, ICT etc.) to support office administration tasks and internal processes.
You will also be a people-connector and positive culture carrier for the Tokyo office, who feels motivated to engage with colleagues and build a strong sense of belonging for our team.
Duties and Responsibilities may include but are not limited to:
• Provide full-scale administrative support to Directors and Partners, including but not limited to: managing complex calendars, organizing expense and timesheet submissions, and providing strategic support to increase productivity for your charges.
• Build trusted relationships and proactively understand your charges’ workload, schedules and key stakeholders, in order to anticipate and solve potential challenges.
• Collaborate with Office Manager and other colleagues to support a range of office administrative duties, such as travel bookings, ICT equipment, stationary and refreshment orders, documents preparation and binding, organizing office events and other ad-hoc assignments.
• Organize travel and meeting itineraries for senior leadership visits from Brunswick HQ (UK) and other overseas offices (eg. US, Europe, APAC offices)
• Respond to email and requests efficiently - ability to manage multiple tasks, prioritize and manage deadlines and expectations timely.
• Provide coverage for Office Manager and other administrative team members during annual leave.
• Passionate to learn about our business, how we all work together as one team, and how your role can add value.
• Perform related duties as assigned.
Preferred requirements include:
• University graduate with multiple years of full-time professional working experience, preferably in an international corporation or professional services sector but not a must. We welcome applicants from diverse career backgrounds and experiences.
• Proficiency in MS Office applications including Word, Excel, PowerPoint, Outlook, and Japanese Word Processing.
• Native Japanese and able to communicate and write in English.
• Meticulous, well-organized and very high attention to details.
• Can-do attitude with strong accountability and work ethic.
• Ability to handle highly sensitive and confidential information and understand the importance of being discreet.
• Committed to delivering high quality work and carries internal servicing mindset.
• Open to learning new tasks, systems and processes which are bespoke to our company.
• Able to work under tight deadlines and operate in a fast-paced environment.
• A team player adept at collaboration and communications, and willing to stretch up and down to support other colleagues.
• Able to work flexible hours as required.
• Candidates with lesser experience may be considered for a more junior position.
Building a Diverse, Equal and Inclusive Team
We are committed to embedding a culture and working environment that actively promotes diversity and inclusion and safeguards against discrimination and unfavourable treatment of our people in all aspects of employment including recruitment, promotion and training opportunities.
We recognise the differences that a diverse workforce can bring. We believe that we’re stronger and can serve our clients better when we draw upon the combined strength of all of our employees and we are committed to encouraging a working climate that respects and promotes equality.
We have a responsibility to ensure that there is no unlawful discrimination and that equal opportunities are available for all of our people.
