Resource Coordination Assistant (Admin) (EXPO)
How to Apply: Please visit this site for more details.
Announcement Number:
Announcement Number: Osaka-2024-04S
Hiring Agency: Consulate General Osaka-Kobe
Position Title: Resource Coordination Assistant (Admin) - All Interested Applicants/All Sources
Open Period: 01/10/2024 - 01/23/2024Format MM/DD/YYYY
Vacancy Time Zone: GMT+9
Series/Grade: LE - 6530 8
Salary: JPY ¥8,833,147 /Per Year
Work Schedule: Full-time - 40 hours per week
Promotion Potential: LE-NA
Duty Location(s): 1 Vacancy in Osaka, JA
Telework Eligible: No
For More Info: HR Section
03-3224-5000
HROTokyo@state.gov
Overview
Hiring Path: Open to the public
Who May Apply/Clarification From the Agency: All Interested Applicants / All Sources
Security Clearance: Nonsensitive
Security Clearance Required: Public Trust - Background Investigation
Appointment Type: Term appt, NTE 2 yrs
Appointment Type Details: Definite until December 2025
Marketing Statement: The Mission is a challenging, diverse, and unique place to work. We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
Summary: The Expo Unit Japan of the U.S. Consulate General in Osaka-Kobe is seeking eligible and qualified applicants for the position of Resource Coordination Assistant (Admin). This is a temporary position until December 2025. Work schedule: Full-Time (40 h/week).
Supervisory Position: No
Relocation Expenses Reimbursed: No
Travel Required: Occasional Travel. Must be available to travel throughout Japan but on limited occasions.
Duties
The Expo Resource Coordination Assistant is the leading Expo Unit Japan (EUJ) locally employed (LE) staff responsible for providing administrative support and managing the human, financial, program, and property resources necessary to facilitate U.S. participation in Expo 2025 Osaka Kansai. Provides administrative support to the Expo Deputy Commission General (DCG), Public Affairs Officer (PAO), General Services Officer (GSO), and Expo Project Field Engineer (PFE) for all aspects of their daily work as well as for public engagement programs and activities. Oversees Expo Unit Japan time and attendance, staff travel, representation, vouchers, and other administrative tasks; manages program calendars and tracks impending deadlines. Helps track the use of multiple and diverse funding streams and ensures compliance with all relevant U.S. government (USG) regulations and Japanese laws. Manages the acquisition and use of Expo Unit Japan supplies, materials, and equipment. Serves as the primary liaison for the Expo Unit Japan with the Management Section and other consulate offices. Assists with language translations between English/Japanese and Japanese/English as needed, including familiarity with specific vocabulary as it relates to the pavilion, pavilion construction, housing, and management/finance. Assists as needed with press and media engagement operations and facilitating meetings, either at the Consulate or at off-site location(s). Serves as the primary point of contact for the Unit, ensuring that visitors receive accurate and timely information with the highest levels of customer service.
Serves as Grants Officer’s Representative (GOR) and Contracting Officer’s Representative (COR).
Qualifications and Evaluations
Requirements: For the experience and education requirements applicants must meet either option 1 or option 2.
Option 1:
Experience: At least two years of experience in administrative services, procurement, customer service, marketing/PR, business, or events management is required.
Education: A university degree in Business Administration, International Affairs, Financial Management, Organizational Management, Accounting, Public Administration, or related field is required.
Option 2:
Experience: At least four years of experience in administrative services, procurement, customer service, marketing/PR, business, or events management is required.
Education: At least two years of full time, post-secondary study at college/university or equivalent.
Knowledge: Knowledge of Japan’s geography, infrastructure, government institutions, and common business and banking practices is required. Knowledge of customer service practices is required. Basic computer skills.
Skills and Abilities: Analytic Skills: Must have analytic skills to manage funding from multiple sources, each with different requirements for purpose, oversight, and accounting. Must be able to accurately assess resource challenges and identify solutions, including those that address sensitive resource challenges. Must be able to perceive significant changes in operations and adjust operations in response.
Technical Skills: Good keyboarding and data entry skills are required; excellent familiarity with electronic discovery tools, in particular the internet, and standard information retrieval practices and procedures are required. , Ability to use various computer software programs, specifically Microsoft Word, Microsoft Excel, and databases, as well as specific software, databases, and reporting tools, is required. Ability to support use of digital and visual tools is required. Must have excellent numerical skills to be able to manipulate numbers with speed, process personnel and travel documents, develop equipment lists and supply orders, and monitor budgets.
Education Requirements:
See the requirement section above for the education requirements.
Evaluations:
LANGUAGE: Fluent English and Japanese is required. For more information on the language requirements, please visit the Embassy's website.
Important: the application form may not be replaced by a CV/resume. A resume may be uploaded to complement the information provided at the time of application, but only the information featured on the form will be considered as the official basis of any pre-screening/assessment.
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:
All applicants under consideration will be required to pass medical and security certifications.
Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
